QScope

Audit trail

The audit trail

Every change to a figure is recorded with who made it and when. Not because anyone is under suspicion, but because a valuation nobody can account for is a valuation nobody can defend.

QScope Team·3 min read

What is recorded

Changes to project data, certificates issued, documents printed, sign-ins, and changes to who has access.

  1. Open the Audit trail tab on a project.
  2. Entries show who, what and when.
  3. It cannot be edited, by anyone, including an admin.
That last point is the whole value of it. A record that can be altered by the person it records is not a record.

Who can see it

Admins on your account. Guests never see it, and it is not part of anything shared with a client.

How long it is kept

Long enough to matter. Limitation periods vary by jurisdiction, six years on a simple contract and twelve on a deed under English law, and an audit trail deleted after twelve months is of no use in the dispute it was kept for.

Sign-in records are kept for a shorter period than project changes. They serve a security purpose rather than a contractual one, so keeping them for a decade would collect personal data with no reason behind it.

Getting it out

The trail prints as a document, and your project data exports in full at any time. Nothing you enter is held hostage by the subscription.

Keep reading

Related

Drawings, photos and files Drawings versioned as they are superseded, site photographs tied to their date, contracts and correspondence, all held with the same project as the valuations. Read this next Printing reports and documents Which document to send to whom, putting your logo on them, and why every report is generated from the same set of certificates. Read this next Retention, from first deduction to final release Setting the retention rate, what happens at practical completion under JCT or at Taking-Over under FIDIC, releasing the balance, and why the figure differs. Read this next