QScope replaces the quantity surveyor where there isn’t one, and helps the one you have.

Cost estimates, tendering, variations, valuations and retention, through to the final account.

Start with one project Book a demo

Works to

JCT
NEC3/4
RIBA
Scheme
FIDIC

Meridian House · T/2026

Cash still to come in

£193,298.68

contract sum less all received

Contract sum

£291,767.93

adjusted

Certified, exc VAT

£151,719.32

52.0% complete

Received, exc VAT

£98,469.25

VAL-01 paid plus deposit

Left to certify

£140,048.61

after two valuations

Retention held

£7,585.97

5% of certified to date

What needs you 2 items

VAL-02 awaiting payment issued 29/08/2026

£52,664.10

Deposit to recover comes back through valuations

£7,000.00

Neither has a statutory clock.

Statutory clock VAL-02

Payment due

02/09/2026

Notice by

07/09/2026

Pay less by

11/09/2026

Final date

16/09/2026

Valuations click a line to open it

VAL-02 Issued · 29/08/2026 · this valuation £55,435.90, retention movement £2,771.80

£52,664.10

VAL-01 Paid · 31/07/2026 · this valuation £96,283.42, retention movement £4,814.17

£91,469.25

The same job, seen from three different sides

One record, three people who need different things from it.

Pick the one that sounds like your week. What sits underneath is the same project record, but what you are trying to get out of it is not, and each page behind these buttons is written for one reader.

You build it, and there is no QS on the job

Applications go out on the day they fall due, every variation carries the instruction that raised it, and the money still owed to you is a figure you read off one screen rather than one you rebuild by hand on a Sunday evening with three spreadsheets open in front of you and no way to check it.

The job is priced, valued and certified in the same place, so the application you send is built from the bill you already agreed.

Applications built straight from the bill you priced
Notice dates counted from the contract you confirmed
Variations carrying the instruction that raised them
Retention tracked with both release dates against it
A certificate you can send out on the same afternoon

See how it works

A builder on a timber-framed extension, checking a phone on site

Three ways money leaves a job that nobody meant to lose

None of these is a story about software. They are what happens on a construction contract when the paperwork is late, missing, or impossible to rebuild. The figures are from the job in the panel at the top of this page.

£12,964.10

One missed date

The notice nobody served in time

The contractor applied for £68,400.00 and the certificate says £55,435.90. If neither a payment notice nor a pay-less notice is served by the deadline, the sum applied for becomes the notified sum and falls due in full.

QScope counts that deadline from the periods you confirm from your own contract, prints it on the face of the certificate and repeats it on the notice you send to the client.

£7,585.97

Sitting with somebody else

Retention with no date against it

That is the retention held on this job today. Half comes back at practical completion and half at the end of the defects period, twelve months on. Neither half comes back on its own, and nobody is counting the days.

The rate drops to half automatically once practical completion is certified, the release date is counted from it, and the notice you send shows the same figure as your dashboard.

12 months

Later, in a negotiation

The valuation you cannot rebuild

A year after issue, somebody asks how a figure was arrived at. From a spreadsheet you rebuild it from memory and hope it matches the paper you sent. Whoever cannot show their working concedes the point, right or wrong.

A QScope certificate freezes at the moment of issue, and every change made since then sits in a trail that nobody can edit, that carries a name and a date against it, and that exports to CSV.

Four dates, counted from your contract, not from ours

You confirm the payment periods once, from your own contract. Everything below is counted from them and printed on the certificate and on the notice. These are the dates from the job in the panel at the top of this page.

Miss the payment notice on 7 September and the pay-less notice on 11 September, and the sum applied for becomes the notified sum. You pay £68,400 instead of the £55,436 you certified: £12,964 you never agreed to, on one job, for one missed date.

The five-day period for a payment notice is the limit set by s.110A(1) of the Housing Grants, Construction and Regeneration Act 1996. The fourteen days to the final date and the five days for a pay-less notice on this job come from the contract, not from statute, which is why QScope asks you to confirm them rather than assume them. Try it on your own contract.

One project, from the first estimate to the final account

The same record carries the job from the day you price it to the day the account is agreed. What you estimated is what the valuations measure against, what the valuations certified is what the final account adds up.

Nothing is retyped between one stage and the next, so a figure you entered in the first week is still the figure being argued from in the last one.

Try it free for 30 days Your own job and your own contract dates. No card, and nothing to cancel if you walk away.

Ten stages, one record

Cost estimate
Import
Tender comparison
Contract setup
Valuations
Variations
Approvals
Payment dates
Retention
Final account

Work that disappears, and paperwork that arrives

On the left, what a commercial team does by hand most months and stops doing. On the right, what one job set up this afternoon can already put in an envelope. Same change, seen from both ends.

Six things you stop doing

01Rebuilding the valuation sheetThe bill you priced is the bill you value against, every month to the final account. No new tab, no copied formulas, no cell that quietly stopped adding up in March.

02Working out the dates by handConfirm the payment periods once, from your contract. Due date, payment notice, pay-less deadline and final date are counted from them and printed on the paper.

03Chasing what retention is heldFull rate during the works, half after practical completion, released on the date. The notice you send and the figure on your dashboard cannot disagree.

04Assembling the cost report at month endCertified to date is the certificates added up. Anticipated final cost against the approved budget is already there when somebody asks for it on a Friday.

05Reformatting documents before sendingCertificates, notices and reports come out laid out by a practising QS, on your letterhead, ready to go as they are.

06Reconstructing a figure from memoryIssue freezes the rates and the contract context. The trail says who changed which figure and when, and it cannot be edited by anyone, including the account owner.

Six things you can already send

01An interim payment certificateRetention, previously certified and VAT worked out, with every payment date on it.

02A pay-less noticeCarrying the same sum as the certificate, with the deadline already counted.

03A retention noticeWhat is held, by certificate, with both release stages named.

04A cost reportAnticipated final cost against the approved budget, for the client or the funder.

05A variation order and registerInstruction, valuation rule and net effect on the contract sum.

06A guest link for the clientThey see their position and nothing of your cost report. Guests never count towards your plan.

Issue one valuation, in about a minute

Not a video and not a tour. Move three percentages, press issue, and read the certificate that comes out. The arithmetic and the dates are the ones the program uses, on the same job as the panel at the top of this page.

1Value the lines
2Issue it
3Read the certificate

Drag a percentage. Every figure below recalculates as you move it, and no line can go back below what was already certified.

Gross this period£0.00

Less retention movement£0.00

Due this period, exc VAT£0.00

VAT at 20%£0.00

Total due£0.00

Retention is held on the cumulative certified value, so the certificate shows the movement for this period, not three per cent of this valuation. That is how the program calculates it.

Work it out on your own numbers

Every assumption below is yours to set, including how much time you think QScope would save you. We have not put a single figure of our own into this calculation.

Hours a month on valuations, notices and reports What an hour of that time is worth to you How much of it you think would go away, per cent

Your own figure, a year

£0

Eight hours at forty-five pounds, halved, is the starting point on the sliders, not a claim. Change all three and the figure changes with them.

Put it against what a project costs

One price for the whole of it

On your own

£199/month

2 users · 10 active projects
Unlimited client and subcontractor guests
Payment dates from your own contract terms, confirmed once
Certificates, valuations and reports laid out by a practising QS
Retention handled automatically: half rate at PC, nil after release
Variations, advance payments and the final account
Commercial risk register with a calculated allowance
Audit trail: who changed what and when, exportable
Your firm logo on every document
Add users beyond your plan: £40 a month or £360 a year each

Start free

FAQs

No. Documents carry your practice name and your logo. QScope does not appear on anything you send a client.

Yes. Set the contract form to FIDIC and the certificate becomes an Interim Payment Certificate valued from the Contractor’s Statement, with the 28 and 56 day sequence counted in calendar days on the 1999 Red Book defaults. The dates are published starting points to verify against your Particular Conditions and jurisdiction.

Yes. If your bill is in an awkward format, send it to support and we will tell you the quickest route rather than leaving you to fight it. Either way the sections and subtotals you priced are preserved.

No. The cost side is entered by hand and stays that way. The program has no access to your accounts, and pretending it did would be the worst possible choice in a report about margin.

QScope detects it and warns the second person rather than letting one silently overwrite the other. Losing an afternoon of valuation because a colleague had the job open is not an acceptable failure mode.

Yes, to CSV, per project. It opens in Excel with a byte order mark so names with accents are not mangled, which matters when the file goes into a bundle.

The dates come from your contract, not from ours