You are the QS

Built for the way a QS actually works

Value the job, and the certificate, the retention, the VAT and the payment dates follow from it. Variations, dayworks and the final account sit on the same record, so the money reconciles instead of living in six spreadsheets.

Interim valuations by percentage or fixed sum, on your letterhead
Retention at full rate, half at practical completion, released on time
VAT charged once, after deposit and advance recoveries

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Client Valuations

Interim certificate VAL-06

This period, exc VAT£107,365.50

Less retention at 5%(£5,368.28)

Due this certificate, exc VAT£96,570.61

VAT at 20%£19,314.12

Amount due£115,884.73

Retention, recoveries and VAT come off in the right order, so the amount due is the amount the client owes, not an estimate you correct later.

Value the work, and the paperwork follows

You enter one thing: how far each item has moved this period.

QScope produces the certificate from it, deducts retention at the right rate, charges VAT once on the reduced net, and prints the statutory dates the payment runs to. The figure a client certifies real money against is the figure you valued, on your practice letterhead, not a number re-keyed into an accounts package that never sees the contract.

Variations

Change, controlled from instruction to final account

A variation without an instruction behind it is the first thing an auditor pulls.

Instruction to variation to final account on one thread
Omissions shown as negatives, not lost
Dayworks with labour, materials and plant added separately

Variations

Variation VO-03

Measured work£18,400.00

Dayworks, three additions£12,400.00

Omission of provisional sum(£6,500.00)

Net effect on the contract sum£24,300.00

Every variation carries its valuation rule and its instruction, so the net effect on the contract sum is defensible line by line.

Final Account

A final account that reconciles

The final account starts from the adjusted contract sum, takes off what has been certified and any unrecovered deposit or advance, adds the retention release, and lands on the balance due.

Original sum, adjustments, adjusted contract sum
Less certified to date, less unrecovered advance
Plus retention released at making good

Final Account

Statement of final account

Adjusted contract sum£2,487,400

Less gross certified to date(£2,487,400)

Add retention released£62,185

Less liquidated damages(£16,000)

Final balance due, excl VAT£46,185

Adjusted sum less certified is zero, so the balance is the released retention less the damages. No line is counted twice.

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Reports

Reports that leave the screen

The cost report, the retention notice, the payment schedule and the variation register go out as documents on your own letterhead, alongside the certificate the client is waiting for.

Cost report, retention notice and payment schedule
Every document on your practice letterhead, never QScope branding
An audit trail you cannot quietly edit

Reports

Cost report, anticipated final cost

Approved budget£2,400,000

Anticipated final cost£2,487,400

Variance(£87,400)

Contingency remaining£38,600

The anticipated final cost carries the committed change and the risk allowance, so the variance is the number a client actually has to plan for.

Who it is for

Four chairs, one valuation on the table

You are applying

You value it, and the certificate cuts it

You value the work line by line and submit the application. When the certificate lands short, the difference is argued line by line too, and your valuation is the evidence.

You are here

the same measurement

You are certifying

You cut it, and you sign your name

You value the same lines from the other chair and issue the certificate. Every percentage you cut has to survive the question of why, a month or a year later.

Certifying payment

You are doing both

You value your own work, alone

You price it, you value it and you apply for it yourself, between site visits. The certificate still has to add up as if a surveyor had built it.

Doing both yourself

You are reporting

You certify value the lender pays on

You certify value in place so the lender can release the next tranche. The valuation is the same arithmetic; the reader was never on site.

Recommending a drawdown

The client, the architect and the tenderer are not on this list. They are the people you let in on a link: they see the one document you sent them, answer it, and that answer is written into the record. No account, no licence, no charge, on every plan.

FAQs

The questions this page raises most often, answered without a sales pitch at the end.

No. You value the way you already do, by percentage or fixed sum. QScope does the deductions, the VAT and the dates that a spreadsheet leaves you to remember.

Yours. Every document prints on your practice letterhead. QScope is the tool, not the name on the paper the client sees.

No. You enter the tax rate and confirm the statutory days for the contract, so the figures are yours and sit behind the audit trail. QScope calculates from what you enter, it does not assert the number for you.

The audit trail is not editable, which is the point, but your project data is yours and exports to CSV whenever you need it.

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