Client Valuations
How the amount due is built
Gross to date£3,090,000
Less retention held(£154,500)
Due to date, exc VAT£2,935,500
This certificate, net of retention£342,000
You run the job for the client
Whether you are the architect acting as contract administrator, the project manager or the client, you are on the same side of the certificate and you need the same figures. QScope shows what has been certified, what is retained and what is still to pay, and it carries the dates the payment runs to, so the certificate and the notice never disagree.
30 days free, no card.
The amount due is shown line by line, so a figure that looks wrong can be traced rather than argued.
An application arrives as a total.
What you have to certify is the build-up behind it. QScope shows retention at the rate the contract sets, VAT once on the reduced net, and the amount previously certified, so you can see how the figure was reached instead of taking it on trust. Certifying a different sum is a normal outcome, and the document says so. Where a deduction such as liquidated damages is proposed, QScope shows whether the notices the contract requires have actually been issued, because a deduction without them does not hold.
Dashboard
Certified to date, retention held, and the balance still to run all sit on one dashboard, per project and across the portfolio.
Certified is not the same as finished. The balance to collect is what is still to come against the whole contract.
Cost report
Variations move the contract sum, and the effect should be visible while there is still a decision to make, not disclosed at the final account.
The variance is the number to plan for, disclosed while there is still time to act on it, not at the final account.
Deadlines
The payment notice is yours to serve, and so is the pay-less notice if you are paying less than the notified sum.
Every deadline is counted from the contract, so the date you are working to is the date that binds.
Who it is for
You are applying
You start the clock with the applicationYou send the application and the clock starts. If the payment notice is late or missing, the sum you applied for becomes the sum that falls due.
Applying for paymentYou are certifying
Your notices are what the Act readsYou issue the notices, and the dates on them are the ones the Construction Act holds you to. A missed pay-less deadline is not an argument you can win.
You are hereYou are doing both
You count the dates with nobody checkingYou send the application yourself and count the same four dates, with nobody to remind you which notice has to leave this week.
Doing both yourselfYou are reporting
You lend against dates that must holdYou confirm the drawdown timetable against the contractual payment dates, so the facility releases against dates that will actually hold.
Recommending a drawdownThe client, the architect and the tenderer are not on this list. They are the people you let in on a link: they see the one document you sent them, answer it, and that answer is written into the record. No account, no licence, no charge, on every plan.
The questions this page raises most often, answered without a sales pitch at the end.
No. An employer or project manager can be given guest access to the position without a surveyor licence, so you see the figures without running the certificates yourself.
Yes. The dashboard reads the same data the surveyor certifies from, so there is one position, not a report that has drifted from it.
It shows whether the notices the contract requires for a deduction have been issued. Whether to make the deduction is a decision for the contract administrator, not the software.
No. QScope calculates dates and figures from the information entered and the contract form. It is software, and the dates remain subject to the terms of your contract, which you are responsible for verifying.
From the blog
Three pieces from the same corner of a contract as this page, answered at length and without a sales pitch at the end.
Court fees are published and start at 35 pounds; on bigger claims the issue fee is 5% of the sum. Adjudication has no fee table: each side carries its own costs. Which route eats less of the debt, with sources and read dates.
Read nowIn England and Wales, no. There is no construction lien, and materials built in belong to the property whether or not you have been paid. What you actually have instead, and the mistake that turns their debt into your problem.
Read nowIt can be, and the difference decides whether your figure becomes the sum they must pay. What a payment application needs, how long you have to send one, and why the wrong day can cost a whole cycle.
Read nowKeep reading
Whether you are the architect acting as contract administrator, the project manager or the client, you are on the same side of the certificate and you need the same figures. QScope shows what has been certified, what is retained and what is still to pay, and it carries the dates the payment runs to, so the certificate and the notice never disagree.
30 days free, no card.
Rather ask first? Write to help@qscope.co.uk and you will get a reply within one working day, Monday to Friday.