QScope

Payment notices

Payment notices with the date and the basis on record

For each valuation QScope shows when the payment notice is due, records the notice given with its sum and basis, and numbers it when it is issued.

  • Due date, payment notice by, pay less by and final date for every valuation on one Notices screen
  • The sum considered due and the basis on which it is calculated, entered on the notice
  • Numbered PN-01, PN-02 when issued, printed and sent by link
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QScope Notices screen: for each valuation the due date, payment notice by, pay less by, final date, the notices given and the notified sum

The dates are counted from the payment periods confirmed for your contract form.

The notice

The sum, the basis and who gave it

The notice records its date, the person giving it and their role, the sum considered due and the basis on which it is calculated.

  • Role from the list: Contract Administrator, Architect, Employer, Employer's quantity surveyor, or typed
  • VAT on the sum shown beside it for information
  • The valuation, its due date and the final date for payment at the top of the notice
Issuing a payment notice: date, given by, role, the sum considered due and the basis on which it is calculated

A notice cannot be dated in the future.

When it is missed

When no payment notice is given

If the date passes with no payment notice, the Notices screen marks it missed and offers a default payment notice.

  • Payment notice, pay less notice and default notice each have their own column
  • The notified sum for each valuation sits on the same line
  • The next date that falls due is written above the table
Notices table: a payment notice issued for each valuation and a missed one, with the default notice offered

Default payment notice is one of the three kinds of notice in QScope.

Received

Notices you received by post or email

A notice that arrived outside QScope is recorded against its valuation with its date.

  • Record a notice you received from the Notices screen or the valuation
  • The notice shows as received, with its date
  • The valuation card lists the notices given on it
Notices recorded as received from the client, each with its date

A received notice is marked as received, not as issued.

Issued

An issued notice is not changed

To correct an issued notice you issue a new one, and both stay on the record.

  • Printed with the parties and the contract
  • Sent by link to the person you choose
  • The link can carry an expiry date
An issued payment notice with its number, date, sum and basis, and Send this notice by link

Each notice keeps its number, date and sum.

The dates

Counted from the periods in your contract

The payment notice date is counted from the due date with the periods you confirmed in Settings for your contract form.

  • A notice dated after its deadline is flagged as late before it is issued
  • Bank holidays for the part of the UK where the site is
  • The dates follow the terms you enter and are not legal advice
The statutory dates on a valuation: payment notice by, final date for payment and pay less notice by

The same dates are printed on the valuation.

See it running before you sign up

Who it is for

Four chairs, one valuation on the table

You are applying

You value it, and the certificate cuts it

You value the work line by line and submit the application. When the certificate lands short, the difference is argued line by line too, and your valuation is the evidence.

Applying for payment
the same measurement

You are certifying

You cut it, and you sign your name

You value the same lines from the other chair and issue the certificate. Every percentage you cut has to survive the question of why, a month or a year later.

Certifying payment

You are doing both

You value your own work, alone

You price it, you value it and you apply for it yourself, between site visits. The certificate still has to add up as if a surveyor had built it.

Doing both yourself

You are reporting

You certify value the lender pays on

You certify value in place so the lender can release the next tranche. The valuation is the same arithmetic; the reader was never on site.

Recommending a drawdown

The client, the architect and the tenderer are not on this list. They are the people you let in on a link: they see the one document you sent them, answer it, and that answer is written into the record. No account, no licence, no charge, on every plan.

FAQs

The questions this page raises most often, answered without a sales pitch at the end.

The person the contract names, typically the contract administrator or the employer. The notice records who gave it and in which role.

The Notices screen marks it missed and offers a default payment notice for that valuation.

Yes. Record a notice you received against the valuation, with its date.

No. An issued notice is not changed. To correct it, issue a new notice.

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All 174 pieces

Keep reading

The three parts this page leans on

Pay less notices Pay less notices that add up: the notified sum, each deduction with its amount and reason, and the sum considered due, by the deadline. See how it works Payment dates Enter a due date and QScope returns the pay-less and final date deadlines for JCT, NEC or the Scheme, or FIDIC IPC and payment dates in calendar days. See how it works Client valuations Interim valuations and payment certificates by percentage or fixed sum, with retention and previously certified. UK JCT and NEC, plus FIDIC certificates. See how it works

Give the next payment notice on time

Confirm the periods from your contract once, and every notice date is counted for you.

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Rather ask first? Write to help@qscope.co.uk and you will get a reply within one working day, Monday to Friday.