Project record

The paperwork that settles the argument

A superseded drawing is the most expensive piece of paper on a site. Photographs taken on a phone and never filed are worth nothing when a defect is disputed two years later.

Everything filed against the project it belongs to, not a shared drive
Guests can add photographs and files where you allow it, recorded against them
The file list shows who uploaded each file and when

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Files

Project record

DocumentStatus

Contract, JCT SBC 2016, signedCurrent

Drawing A-102 rev C, gable elevationCurrent

Drawing A-102 rev BFiled

Site photographs, week 1418 files

Correspondence, delay notice 4 AugFiled

Filing against the project as you work costs seconds. Reconstructing it afterwards costs days, and the parts you cannot find are the parts that mattered.

The file assembles itself as you go

Nobody sets out to reconstruct a project file the week before an adjudication.

It happens because the record was never kept in one place while the job was running. Filing against the project as you work costs seconds. Reconstructing it afterwards costs days, and the parts you cannot find are the parts that mattered.

Files and plans

Drawings, photographs and correspondence, with the job

A superseded drawing is the most expensive piece of paper on a site.

Drawings filed in their own folder, with pins and markup
Site photographs listed with who uploaded them and when
Contracts and correspondence filed against the job

Files and plans

Project record

DocumentStatus

Contract, JCT SBC 2016, signedCurrent

Drawing A-102 rev C, gable elevationCurrent

Drawing A-102 rev BFiled

Site photographs, week 1418 files

QScope keeps plans, site photographs, contracts and correspondence against the project they belong to, so the file is assembled as you go rather than the week before an adjudication.

RFIs

The question that produced the revision

A drawing revision usually starts as a question.

Question, who it was raised with, and the date raised
Answer and the date it was given
A reply-by date on each RFI, marked OVERDUE once it passes

RFIs

Outstanding on this project

QuestionRaisedStatus

Confirm lintel spec over new opening4 AugOpen

Drainage invert level at MH311 AugOpen

Finish to exposed soffit2 AugAnswered

Open on this project2

Kept beside the drawings and photographs, the RFI and the revision it produced sit on the same project rather than in two systems that lose sight of each other.

See it running before you sign up

Instructions

The instruction behind the revised drawing

A revised drawing that changes the cost of the works needs an instruction behind it.

Every instruction in the order it was given
Instructions with a cost effect and no variation flagged in red
Verbal instructions awaiting written confirmation flagged in amber

Instructions

Unconfirmed

No variation

AI-018 · Revised door scheduleVariation VO-11

AI-019 · Additional drainageNo variation raised

CVI-004 · Verbal, 12 MayAwaiting confirmation

With a cost effect19 of 24

The instruction register sits with the drawings, so the authority and the document it changed are filed against the same project.

Files

Mark up the drawing and pin the task to it

The plan viewer puts pins and markup straight onto a drawing, with a task panel beside it.

Pin and task, freehand drawing, arrow, box and text, with an eraser and undo
Site photos taken or uploaded from the phone, listed with who uploaded them and when
Standard categories create the usual folders in one click, from Bill of Quantities to Correspondence

Files

Plans · pins on drawings

On the drawingTask

Pin 1 · lintel bearingdirected to the engineer

Pin 2 · door scheduledirected to the architect

Markuparrow and text

Open tasks on this drawing2

The standard set covers Bill of Quantities, Drawings, Specifications, Scope of Works, Contract Documents, Site Information, Photos, Programme, Health and Safety, Correspondence and Other Documents.

Drawings, photos and files

From a pin on the drawing to a variation

Raise variation from this pin turns a marked-up problem into a variation with its title, location, drawing and cost filled in.

The new variation names the drawing and the pin number it came from.
Location and cost from the pin are carried across.
The pin shows that a variation has been raised from it.

Drawings, photos and files

From a pin on the drawing to a variation

In the program

Raise variation from this pinbutton

A variation has been raised from this pin.button

On screen: “Raise variation from this pin”, “A variation has been raised from this pin.”.

Every other function on the Drawings, photos and files screen

10 functions the sections above do not cover, each as it works in the program.

Functions 1 to 5

01Group drawings into your own folders, and a deleted folder sends its drawings back to Unfiled.

02Search drawings by name.

03The plan viewer fits the drawing to the screen, zooms with buttons or the scroll wheel and pans by dragging.

04A pinned task carries status, priority, category, assignee, location, start and end dates, manpower and cost.

05Add photos to a pin from the camera, from your phone or from photos already on the job, with a checklist and notes beside them.

Functions 6 to 10

06Make your own folders in Files and move documents between them.

07Select several files at once to move them, change who can see them or delete them.

08Photos taken on a pin or a task also appear in Site Photos, and a click opens the full image.

09Two files with the same name and size are marked as duplicates, with a note saying which copy is older.

10Deleting a file asks first, and a refusal from the server is shown with its reason.

Who it is for

One paper trail, four people behind it

You are applying

The record defends your own figures

You keep the record that defends your own applications: who changed which figure, and the documents behind every line.

Applying for payment

the same measurement

You are certifying

The trail holds when yours are challenged

You certify on the strength of the record, and when a figure is challenged the audit trail is what stands between you and an argument.

Certifying payment

You are doing both

The file protects the one who kept it

You keep the paperwork yourself, and the file that assembles as you go is the one that protects you when memories differ.

Doing both yourself

You are reporting

The record is all the site you see

You rely on the record more than anyone: bonds in force, access controlled, every figure traceable, because you were never on site.

Recommending a drawdown

The client, the architect and the tenderer are not on this list. They are the people you let in on a link: they see the one document you sent them, answer it, and that answer is written into the record. No account, no licence, no charge, on every plan.

FAQs

The questions this page raises most often, answered without a sales pitch at the end.

No, and it does not pretend to be. QScope is built for the commercial side of the job. The programme, drawings, photographs, tasks and RFIs are here so the record sits with the money, not so you stop using a dedicated site tool if you have one.

Yes, where you allow it. Their uploads are listed against them with the date.

You can export everything at any time, including after a trial ends, and your data stays available for export for 60 days after cancellation.

Yes, one way: percent complete on the Gantt updates from your client valuations, matched by section. The programme never changes a valuation.

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All 174 pieces

Keep reading

The three parts this page leans on

Programme A commercial view of the programme: works against the contract period, today marked, and any overrun past practical completion stated in weeks. See how it works Audit trail An immutable record of who changed which figure and when, across certificates, variations, retention and access. Exportable to CSV for RICS traceability. See how it works RFIs and tasks Requests for information with a question, answer and date, and tasks with owners and deadlines. Open counts show in the sidebar so nothing goes quiet. See how it works